Better Productivity: Tips to Help You Prioritise and Accomplish Tasks Faster

If you’re a busy business owner or entrepreneur, improving your productivity can make a world of difference. In this blog, we’ll explore some tips and tricks to help you prioritise your tasks, stay focused, and accomplish more in less time. So, let’s get started on the path to better productivity and greater success!

What is Productivity and Why Does it Matter?

Simply put, productivity is the measure of how efficiently we use our time and resources to achieve our goals. It’s not about working harder, but rather working smarter. When we’re productive, we’re able to accomplish more, feel more fulfilled, and achieve greater success. By focusing on productivity, we can maximise our potential and achieve our desired outcomes. But where do we start? Here are some key methods:

Setting Goals and Establishing Routines

When it comes to boosting performance and productivity, understanding your priorities is key. Setting clear goals and establishing routines can help you stay focused and accomplish tasks faster.

It’s important to take the time to evaluate what’s important to you and what you want to achieve in both the short and long term. From there, break down your goals into smaller, more manageable tasks and create a routine that works for you. This could include setting aside specific times of day for certain tasks, using productivity tools to stay organised, or even taking breaks throughout the day to recharge.

By taking the time to understand your priorities and establish routines, you’ll be able to work more efficiently and effectively, ultimately boosting your overall performance and productivity.

Identifying Time Wasters

We all have days where we feel like we’ve been working non-stop, yet we’ve accomplished nothing. It’s frustrating and demotivating. The culprit? Time wasters. These things can creep up on us and before we know it, we’ve spent an hour searching the internet, spent too much time on non-urgent tasks, or talking on the phone.

Take note of what activities tend to distract you and keep you from being productive. Once you’ve identified them, create a plan to avoid them. For example, create a set time for answering and writing emails, or schedule calls for quieter times of the day. By taking control of your time and avoiding these time wasters, you’ll be able to boost your productivity and accomplish your tasks faster.

Use Tools to Help You Stay Organised

Staying organised and focused is crucial when it comes to boosting productivity. Luckily, there are tons of tools out there to help you achieve just that.

Asana and Trello are a project management tools that allows you to create lists/gannt charts/calendars/boards for different tasks and organise sub-tasks. They are perfect for visual people who need to see everything laid out in front of them.
RescueTime, which tracks how much time you spend on different websites and applications and gives you a detailed report at the end of the day. This is perfect for those of us who get easily distracted by social media or other time-wasting websites.
A classic to-do list. But instead of paper and pen, try using an app like Todoist or Wunderlist to keep track of your tasks and set reminders.

With these tools at your disposal, you’ll be able to stay on top of your tasks and accomplish them faster than ever before.

The Benefits of a Healthy Work-Life Balance

Achieving a healthy work-life balance is crucial to boosting productivity and accomplishing tasks faster. It’s easy to get caught up in the hustle and bustle of work, but neglecting your personal life can lead to burnout and decreased performance.

By taking the time to prioritise both work and personal commitments, you’ll find that you have more energy and focus to tackle tasks efficiently. Plus, having a fulfilling personal life can enhance your work performance by providing a sense of happiness and motivation.

Whether it’s spending time with loved ones, pursuing hobbies, or simply taking a break to recharge, making time for yourself is essential. So, don’t be afraid to step away from your desk and enjoy life outside of work. Your productivity and overall well-being will thank you.

Delegating Tasks

Delegating tasks can be a daunting process, but it’s essential for boosting productivity. The first step is to identify which tasks can be delegated and to whom.

Once you’ve delegated the task, it’s important to communicate clearly and set expectations. Be specific about what needs to be done, when it needs to be done, and how it should be done. It’s also important to establish a system for checking in and providing feedback. Remember, delegation is not about micromanaging, but about trusting your team members to get the job done.

Outsourcing to a VA is a great way to delegate those time-consuming jobs that are necessary but not necessarily the best use of your time. This helps you to free up valuable hours in your day and focus on more important tasks that require your expertise.

Here are some examples of tasks you can outsource to a VA:

Administrative tasks: This includes managing emails, scheduling appointments, data entry, booking travel arrangements, and other administrative duties.
Social media management: A VA can help manage your social media accounts by creating content, scheduling posts, and engaging with your audience by responding to messages and comments.
Customer service: A VA can handle customer inquiries and complaints via email or phone, ensuring that your customers receive prompt and professional responses.
Research: A VA can research various topics such as industry trends, competitor analysis, potential clients or partners, etc.
Content creation: A VA can create blog posts, articles, newsletters, or other types of content for your business.
Bookkeeping: A VA can help with basic bookkeeping tasks such as invoicing clients, tracking expenses and payments received.
Website maintenance: A VA can update website content and images regularly to keep it fresh and relevant.

By outsourcing these tasks to a VA, you’ll have more time to focus on growing your business while still ensuring that all necessary tasks are completed efficiently.

Making Productivity Work for You

Boosting productivity is not a one-size-fits-all solution. It’s important to find what works best for you and your unique situation. The key is to be intentional and consistent with your efforts. With a little bit of determination, you can make productivity work for you and achieve success in all areas of your life.

If you are looking for help with a variety of VA services, feel free to get in touch!